As a writer, business owner, or marketer, you have a lot to do. You can’t spend all your time writing blog posts. It becomes a dreaded chore when you have a lot on your to-do list. If you’re struggling to churn out content quickly, here are some quick and effective tips for writing blog posts quickly..
Writing quality blog posts takes time. You might be tempted to rehash other people’s content. That’s a bad idea. It not only makes your content less original but also makes it harder to get noticed. This blog will look at how you can write blog posts faster, so you can do more with your time.
Mindset issues that slow down your blog post creation workflow
There are a few common mindset issues that bloggers struggle with, and if you can adjust your mindset, you can often overcome these issues.
- Impostor syndrome
Imposter syndrome is when you feel like you’re not good enough to do what you set out to do. It’s common for writers to feel like their writing isn’t good enough for bigger publications, that they don’t have a background in creative writing, or that they don’t have a proven track record. I think being aware of imposter syndrome and taking more chances will help you beat it.
- Writer’s block
Sometimes bloggers run out of inspiration and ideas due to mental blocks. Whenever you sit down and try to write something, your brain goes blank. Don’t worry if this happens to you. We’re all prone to it. It becomes a problem only when you start using it as an excuse to put off work. It’s impossible to run a business if you’re waiting for the creative muse to appear every time you need to blog. Your mood shouldn’t affect your ability to write a blog post. The best way to deal with this is to have systems and processes in place. I’d say the best thing is to keep writing, no matter how crappy it is. You can also use an AI copywriting tool like Jasper to help you break through writer’s block.
Writers often procrastinate because they fear failure. They worry about making mistakes, getting rejected by publishers, or having an editor change their mind. To avoid that, they come up with reasons why they should wait until later to work on their project. If you’re putting things off, then you might have an underlying reason. Ask yourself: “What am I afraid of?” Once you figure out what those fears are, you’ll know how to solve them.
How to write blog posts faster
The best way to make your workflow faster is to have a repeatable process. Starting from having a set of core topics that you want to cover, picking the right keywords, grouping similar keywords, creating a content outline, writing the first draft, adding various media to make it visually appealing and easily digestible, SEO copyediting, proofreading, and publishing.
Use the Pomodoro cycle to write and edit
The Pomodoro technique is a time management method that involves working for 25 minutes on one task, then taking 5-minute breaks. After four cycles, you can take a more extended break. It’s based on the idea of working in small units of work, in which you can focus entirely without distraction. I use a free Chrome extension to keep track of the cycles when writing or editing.
Create a content dump first and edit it later
I always lose my train of thought and writing flow when I try to edit while writing. So here’s how I do it: I write a draft copy focusing on getting the point across. When I’m done with the piece, I go back and clean it up. That usually takes me about 30% less time than trying to fix it while typing. Write first drafts, then edit later. Try using Google Docs’ “draft” mode. Once you finish drafting, switch over to “edit.”
Use the right tools to help you ideate, write and edit your content
I’ve been using a lot of different software over the years, but I still have some favorites that help me get my work done quickly and efficiently. Here are five apps that can make blogging faster:
- Airstory researcher: Even with the AI SEO tools making the outline and research easy and partially automated, I still do a lot of manual research because most tools focus on the top 20 results. If you’re merely saying the same thing as your competitors, you might rank in Google, but you’re not adding value for the reader. Airstory makes manual research a lot easier. With this app, you can save text, images, and links as you research on the web. You can send each clipping to your Airstory document.
- AI SEO tool: Non-SEO writers might write an excellent story, but without search engine optimization, your content won’t rank in search engines. AI-driven SEO tools can solve this problem by analyzing what’s already working and suggesting important topics you need to cover. Some can even create the content outline automatically, making the blog writing process faster.
- Project management tools: Project management tools like Trello, Asana, or Monday.com can help you build an editorial calendar and collaborate better to create quality content faster.
- Grammarly: I love how Grammarly picks up most typos and grammar mistakes and improves my editing speed. It can work in Google Docs, most SEO tools, or even in the Grammarly editor.
- Google Docs: I do most of my writing in Google Docs if I’m not using Airstory, and it’s one of the best tools to collaborate and create content faster. You can track changes and even collaborate in real-time. It even has built-in spelling and grammar checker, although it’s not as powerful as Grammarly.
- Buzzsumo: I use this in my blogging workflow to come up with content angles and content ideas. You can see what type of content performs well and use that for inspiration.
- Image stock library: Save time by bookmarking sites like Unsplash, Freepik, Pexels and Pixabay so you can quickly find the perfect image.
- Answer the public: Use Answer The Public tool to generate questions from keywords you want to target. This is great for generating sections for your blog and understanding your audience.
- AI content writing tools to speed up your workflow: People are polarizing views about using AI tools, but we can leverage these tools to overcome writer’s block and create content faster. You have to be careful when using AI content writing tools because they make up facts and figures, risking your credibility. But if used correctly, it can double your writing speed and productivity. AI can help write lighter, informational, or list post-style articles. Writing strong editorial pieces or thought leadership content with new unique concepts might not be as effective. Sometimes writers have to spend hours writing variations of the same content to fill up the content calendar. Instead, automate this process with an AI content creation software like Peppertype.AI. You can create variations of headlines, social media posts, and meta descriptions to test which one has the best click-through rate.
Use dictation to write faster
Google Docs includes a speech-to-text feature. This will allow you to dictate text into Google Docs instead of typing manually. If you write a lot, your fingers might get tired after some time, so having a tool like this can be helpful. It can improve your efficiency and save you time.
Keep a keyword list
I’ve found that keeping a running list of keywords saves me a ton of time. When I research keywords, when I’m about to write a blog post, I always go down that rabbit hole of digging up keywords and not focusing on the main task.
Outsource parts of content creation for faster production
The best way to streamline a workflow is to identify the bottlenecks. So take a look at your blogging process and learn what slows you down. Is it coming up with blog post ideas, keyword research, data visualization, or graphic design? Whatever it is, find someone who can do it faster and more efficiently and outsource it.
Do expert round-up style articles
Brainstorm blog post ideas and find one that is being talked about in your industry. Then gather input from industry experts and create content faster. Here’s an example post where I asked some thought leaders in the content marketing and AI space what they thought about AI replacing content writers and copywriters.
Use tools, templates and frameworks to create content faster
Create blog post templates for commonly used types of content. If you frequently do review-type articles, then create design templates comparing products. If you’re using WordPress Gutenberg, you can save them as reusable blocks to use later. Similarly, use copywriting frameworks and headline formulas to improve your blogging efficiency. Connect with other bloggers to see how they’re using content templates in blogging. AI copywriting tools like Jasper.AI allow you to create pre-trained templates and a series of commands that can automatically create content based on your templates.
Use the mental back burner
Sometimes having a topic at the back of your mind will let it simmer until you are ready to put pen to paper. When the time comes to start writing, you’ll find that the words flow easier and your writing is more fluid. By subconsciously doing this, you begin outlining your article and logically organizing it in your head, which drastically improves your writing speed.
Find your best time
Some people do better in the morning, and other people do better at night. I’m at my best in the morning.
It’s easier to create and try new things. There’s less self-doubt and less judgment, and I can do more work because I’m not exhausted. Discover your best time and get more done.
Fight your perfectionist instinct and hit the publish button
When I’m emotionally attached to a piece, I find it difficult to move forward because my brain wants to make sure everything is perfect before publishing. Don’t wait until you feel ready to share something. Just start sharing now. The worst thing you could do is put off something, thinking, “I’ll perfect it and publish it later.” That day never comes. Go ahead and hit the publish button; you can always update your blog post later.
How to double your writing speed?
If you want to write faster, you have to focus on one thing at a time. This means you should avoid distractions like social media or email. You could also try the Pomodoro technique, where you work in short bursts rather than spending long hours trying to get something done.
How do I write one blog post per day?
You need a seamless workflow to write a blog post every day. Reduce your blog post creation time by using content creation tools and templates. But don’t sacrifice quality for quantity.